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Explain

EdWard provides a powerful Explain feature that allows you to understand exactly how entitlements—such as overtime, ordinary hours, and allowances—are calculated for your employees. This feature ensures full transparency, helping you verify that the pay and entitlements are being calculated correctly under the award or enterprise agreement.

Accessing the Explain Feature​

You can access the Explain feature in two ways:

  1. From the Timesheet Table:
    • Click on any underlined item in the Work Summary or Total Entitlements headers.
    • This will bring up a modal that explains how that specific entitlement (e.g., overtime) is calculated.
  2. From a Time Entry:
    • When reviewinga time entry, you can click on an entitlement in the summary section.
    • A modal will pop up to explain how that entitlement is calculated.

Explain Modal

Understanding the Explanation Modal​

When you open the Explain modal, you’ll see two sections:

Left Side – How This Calculation is Defined

  • Displays the rules used to determine the entitlement.
  • This will differ depending on the specific rules, but is taken from the Enterprise Agreement/Award/Ohter legislation and shows relationships between different factors like:
    • The employee role and position.
    • The pay period.
    • Whether they qualify for an entitlement based on hours worked.

Right Side – Inputs That Affect the Outcome

  • Lists all factors that contribute to the calculation.
  • These will differ based on the specific entitlement you are looking at, and your configuration, but some examples include:
    • Pay period start and end dates (e.g., 2025-02-03 to 2025-02-17).
    • Whether they are working overtime (Time-Based).
    • Their assigned position (e.g., Campus Services Officer).

Each of these inputs may also have underlined links that allow you to click further to explore how those values were determined.

Exploring Time-Based Calculations​

Many entitlements, such as overtime, penalties, or shift loadings, are time-based—meaning they change depending on when and how long the employee worked.

How to View Time-Based Changes

  • If a value is marked “Time-Based”, you will see a small question mark (?) icon next to it.
  • Clicking this will open a Timeline Table which shows how that value changes over time
  • This helps you understand how the entitlements are determined over time and can help answer questions such as why only certain hours of a shift qualified for overtime or penalties.

Explain Modal

Key Features and Notes​

  • Transparency – Understand exactly how your employee's entitlements are calculated.
  • Verification – Confirm that they're being paid correctly under your agreement.
  • Clarity – See how changes in their hours or position impact the entitlements.
  • Self-Service – Get answers without needing to ask HR or Payroll.

By using the Explain feature in EdWard, you have complete visibility into the entitlements of your employees and can ensure their timesheets are accurate before submission.